EVENT MANAGEMENT

At V Group Film Studio, we don’t just capture events — we create them. Our dedicated event management team delivers seamless planning, creative concepts, and flawless execution for all types of events, including corporate functions, product launches, weddings, concerts, brand activations, and cultural shows.

With a strong visual production background, we bring a cinematic touch to every event, ensuring it’s not just well-managed but truly unforgettable. From venue selection and décor to entertainment, stage production, and video coverage — we handle it all with precision and passion.

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EVENT MANAGEMENT​ STEPS

A. EVENT MANAGEMENT STEPS

Pre-Planning Phase

  • Understand the purpose: (corporate, cultural, wedding, product launch, etc.)

  • Fix a budget

  • Create a checklist of tasks, vendors, and timelines

  • Choose a date & venue

  • Take required permissions (if public venue)

2. Vendor Coordination

  • Book:

    • Venue

    • Catering

    • Decorator

    • Sound/Light team

    • Videography team (your V Group)

    • Anchor/Artist

  • Finalize all contracts in writing

3. Creative & Promotion

  • Design: Invitation, banners, social media posts

  • Create: Promo reel, countdowns, teaser videos

  • Plan: Press release or influencer collab (if needed)

4. Team & Role Distribution

  • Assign team for:

    • Guest handling

    • Stage coordination

    • Technical (mic, light, AV)

    • Video coverage team

    • Client support

B. HOW TO MANAGE THE VIDEO SHOOT (V-SHOOT)

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1. Pre-Shoot Planning

  • Prepare a shot list (entry, stage, crowd, VIPs, interviews, performances)

  • Assign camera crew roles:

    • 1 main cam (stage)

    • 1 roaming cam (crowd, side shots)

    • 1 wide cam (static)

    • Drone or gimbal (if needed)

  • Prepare gear: batteries, tripods, audio mics, gimbals, etc.

2. Live Shoot Execution

  • Reach early for setup

  • Record B-roll before event (venue, banners, decor)

  • Ensure good audio — lapel mics, ambient recording

  • Shoot in different angles (crowd reactions, artist close-ups)

  • Cover backstage, anchor bites, feedbacks

3. Post-Event

  • Take testimonials or short interviews

  • Collect footage in organized folders (Day, Camera A/B, Audio)

  • Backup footage

  • Start editing:

    • Highlight Reel (1-2 min)

    • Full Event Video

    • Social Reels (15s, 30s, 60s)

PRO TIPS (From V Group Perspective)

  • Always carry backup equipment

  • Assign a dedicated floor manager for the shoot

  • Use walkie-talkies or WhatsApp group for instant communication

  • Use branding of V Group Films on final videos subtly

  • Keep client informed at each stage

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